Fiji (Fiji)
IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device
- FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
- Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
- Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO's values
- FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
- All selected candidates will undergo rigorous reference and background checks
- All applications will be treated with the strictest confidentiality
FAO’s commitment to environmental sustainability is integral to our strategic objectives and operations.
Organizational Setting
The Food and Agriculture Organization of the United Nations (FAO) is a specialized technical agency of the United Nations. The FAO mission is to work toward the eradication of hunger and strive for food security for everyone as stated in the 2030 Agenda. The FAO’s Strategic Framework aspires to transform agri-food systems so that they are more efficient, inclusive, resilient, and sustainable. The ultimate goals of these efforts include better production, better nutrition, better environment, and better lives, while leaving no one behind.
The FAO Subregional Office for the Pacific Islands (SAP) provides policy, technical, programme and operational support to Pacific Island countries and territories. Its portfolio includes Technical Cooperation Programme projects, Global Environment Facility and Green Climate Fund initiatives, and projects financed by bilateral, multilateral and other resource partners. The portfolio covers national, multi-country and subregional interventions in agrifood systems, fisheries, forestry, climate resilience, natural resource management, food security and nutrition.
FAO maintains an office in Fiji and implements a growing portfolio of activities in Fiji and across the Pacific. The National Finance and Administrative Specialist will be based in the FAO Fiji Office and will provide administrative and operational support to assigned projects and programme activities.
Reporting Lines
The National Finance and Administrative Specialist works under the overall guidance of the FAO Subregional Coordinator for the Pacific Islands and the direct supervision of the Administrative Officer (FAO SAP). The incumbent works in close collaboration with Lead Technical Officers, Budget Holder, project coordinators, operations and programme personnel, colleagues in the FAO Fiji Office, relevant FAO technical and administrative units, and government and implementing partners.
Technical Focus
Administrative and financial management, budget monitoring, payments and advances, financial reporting, records management, travel and event administration, personnel support, internal controls and operational capacity development for assigned project in Fiji.
Tasks and responsibilities
The National Finance and Administrative Specialist will perform the following tasks:
• Serve as the focal point for the administrative and financial support of assigned project activities and ensure that day-to-day actions are processed accurately and on time.
• Support the preparation and regular updating of project work plans, budgets, delivery forecasts and operational schedules, and monitor implementation against approved allocations and timelines.
• Maintain accurate financial records and supporting documentation for commitments, expenditures, payments, advances, receivables and other project transactions in accordance with FAO procedures.
• Review transaction listings and budget status reports, identify errors or unusual charges, follow up on corrections and alert the supervisor to potential under-expenditure, over-expenditure or funding gaps.
• Support the preparation of project budgets, cash-flow forecasts, periodic financial reports.
• Prepare the annual and semiannual financial reports of project required for donor.
• Prepare complete payment packages for eligible project expenses, service providers, implementing partners, personnel, travel and other authorized costs, and follow up with responsible units until completion.
• Monitor cash advances and operational partner advances, maintain settlement schedules and follow up on supporting documentation and timely clearance in accordance with FAO requirements.
• Support monthly and periodic financial closure processes, reconciliation of project records and preparation of documentation required for audit, assurance or financial review exercises.
• Maintain organized electronic and hard-copy files for project documents, agreements, correspondence, financial records, reports, personnel records, meeting records and other official documentation.
• Provide administrative support for duty exemptions related to procured goods.
• Coordinate local travel administration processes.
• Maintain inventories of office supplies and administrative equipment, coordinate replenishment and maintenance requests, and support the proper custody and use of office assets.
• Maintain the asset purchased under the project and support the physical asset verification exercise.
• Maintain complete and up-to-date information in FAO corporate systems, project monitoring tools and shared filing systems, and support the preparation of portfolio and management reports.
• Perform other related duties as required.
CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING
Minimum Requirements
• University degree from an institution recognized by the International Association of Universities (IAU)/UNESCO in Accounting, Finance, Business Administration, Public Administration, Economics, Management or a related field
• At least three (3) years of relevant experience in finance, accounting, administration, or project operations support
• Demonstrated experience in budget monitoring, financial reporting, and maintaining financial records
• Knowledge of FAO rules, procedures and systems would be an asset
• Working knowledge of English. Knowledge of a local Fiji language would be an advantage
• National of the country
FAO Core Competencies
• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement
ADDITIONAL INFORMATION
- FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
- Applications received after the closing date will not be accepted
- Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
- For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
- Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.
HOW TO APPLY
• To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
• Candidates are requested to attach a letter of motivation to the online profile
• Once your profile is completed, please apply, and submit your application
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/.These qualifications should be in alignment with the International Standard Classification of Education (ISCED) mappings.
• Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
• Incomplete applications will not be considered
• Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
• Only applications received through the FAO recruitment portal will be considered
• Your application will be screened based on the information provided in your online profile
• We encourage applicants to submit the application well before the deadline date.
If you need help or have queries, please create a one-time registration with FAO’s client support team for further assistance: https://fao.service-now.com/csp
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